Managing Documents in Your Business

Today’s technology is revolutionary – in recent decades technological advancements have changed the ways we work and live forever.

We must always strive for efficiency in our methods of working. It applies to the tools we use too, because, however enticing and seemingly easy it may be to keep doing things the way we always have, these outdated ways of working simply won’t stay relevant – or allow us to be productive – into the future.

Document management is arguably one of the key aspects of your system that needs to be updated in order for you and the rest of your team to operate as effectively and efficiently as possible.

If utilised correctly Microsoft SharePoint will give you the peace of mind in knowing that your documents are secure, whilst simultaneously having easy access to them.

The challenges you face daily

Compliance

All businesses in the civilized world need to comply with laws and regulations in order to avoid legal repercussions. Data management varies depending on which governing body you’re working with, but, predominantly, the rules are based around ensuring that documents are stored and managed properly and consistently. It can be difficult for people to understand because compliance is a particularly hard thing to consistently achieve, so consulting an expert is highly recommended.

Paper

Paper must go – tech opens doors to possibilities that simply aren’t achievable with paper, and has made hard copies surplus to requirements for the majority.  Paper documents are far more vulnerable to security and privacy risks than electronic ones. Also, something as simple as a cup of tea can render your essential data useless.

The problem with old file servers

One of the downsides to old file servers is that working on documents simultaneously is not possible – imagine your entire team huddled around a single document making changes. With modern working practices, teams are increasingly reliant on remote working. This means that they need to be efficient and productive when working remotely. Teams need to be able to make edits and work on documents simultaneously no matter where they are – technology has made it possible for our businesses processes to span the globe.

Any business owner in any industry knows that a combination of communication and collaboration will inevitably lead to increased productivity and output. Business owners who have adopted a modern approach realise that it is important for their team to work together at all times.

SharePoint is the number one choice that will enable you to make all your modern plans a reality.

SharePoint

Microsoft SharePoint is a web-based collaborative platform, famous for its document management and storage system. SharePoint is configurable and can be used for a wide variety of tasks, which we will explore further in our next article.

Your Success is Our Success

We’re a young, fun, and enthusiastic bunch of down-to-earth people that strive to relieve our clients’ IT headaches. We love to engage and create enjoyable relationships with our clients, but, ultimately, we’re here to help your business to run smoothly and securely. Our team has many years of experience in IT Consultancy, Website Development, Email/Web Hosting, Server Builds/ Installations/Maintenance, Network Issues and IT Security… and more! Contact us now to find out how we can help you.